Registering a Company in Canada 2024 - YB Case 2024
Registration period - 7, days
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Company Registration in Canada


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You can register a company in Canada by visiting our Canadian office in person or remotely through the internet.

Features of jurisdiction

Canada's competitiveness and advanced economy reflect a favorable and open market, where entrepreneurs from around the world can start their businesses and actively work with both domestic and international partners. Canada ranks 10th among the world's largest economic centers. Successful cities like Ottawa (the capital of Canada), Vancouver, Montreal, Quebec, or Toronto are prime locations for business activities. Company incorporation in Canada is possible both at the federal and provincial levels.

  • In-Demand Business Sectors

    Due to economic and legislative factors, the most sought-after business sectors in Canada include real estate, logistics, IT, consulting, and financial services.

  • Remote Registration Option

    Remote company registration in Canada is allowed and feasible.

  • Corporate Taxes

    Legal entities are subject to corporate taxes both at the federal and provincial levels. At the federal level, the maximum corporate tax rate is 38%, but local authorities offer several tax incentives, potentially reducing the corporate rate to 10% for private companies. Furthermore, for non-residents, the tax rate can be 0% in the absence of local operations.

  • Openness to Foreign Investment

    Canada is open to foreign investments, making it a desirable country for foreign entrepreneurs to establish businesses.

  • Banking Institutions

    TD Bank, Bank of Montreal, Royal Bank of Canada, HSBC, Scotiabank, Citibank.

  • Legal Framework

    Canada's legal system is based on the common law system, similar to that of the United Kingdom and the United States.

Business Support in Canadian Provinces

Company Registration Process in Canada

Registering a Canadian company takes approximately 1 week and involves the following stages:
Initial Consultation
Meeting with YB Case representatives at the Canadian office to clarify client details and requirements. Initiating the company incorporation process in Canada (initial consultation can be conducted remotely).
Name Reservation
The future company's name must be unique and reserved with the authorized NUANS regulator in either English or French. The name should also reflect the company's legal form.
Submission of Company Registration Application in Canada
The applicant prepares the company's Articles of Incorporation for notarization, pays the government fee, fills out registration documents, and submits them to the regulatory body. Specific business licenses may be required for certain activities.
Review by Regulatory Authorities of Company Registration Application in Canada
After receiving all necessary documents, the regulator reviews the application and makes a decision regarding the company's incorporation in Canada.
Issuance of Certificate of Incorporation
Following successful company registration in Canada, the founders receive a Certificate of Incorporation containing the company's registration number.

Primary prerequisites

  • Minimum paid-up capital depends on the legal form
  • The number of participants/shareholders depends on the legal form
  • Registered local address (company documentation must be stored at the registered office)
  • At least one director (resident of Canada if the number of directors is 1 or 2)
  • Annual financial reporting
  • Annual meeting (possible remotely)
Registering a Company in Canada

Registering a Company in Canada

Registering a Company in Canada: How to initiate Process

Creating a corporate entity in Canada comes with a multitude of advantages for entrepreneurs and enterprises seeking to establish a footprint within the nation. Canada boasts a resilient economy, a conducive business environment, and access to global markets, rendering it an attractive choice for investment and growth.

Incorporating a Business in Canada: Advantages for Entrepreneurs

Economic Fortitude:
Canada's economy stands as a steadfast powerhouse with a robust financial and banking sector. The country's track record of economic resilience and expansion positions it as an appealing destination for capital investment.
Gateway to North American Markets:
Canada's strategic geographic location provides businesses with entry points to both the United States and Mexican markets, thanks to its participation in the North American Free Trade Agreement (NAFTA) and its successor, the United States-Mexico-Canada Agreement (USMCA).
Political Stability:
Canada's reputation for political stability, adherence to the rule of law, and a transparent regulatory framework fosters an advantageous atmosphere for commercial endeavors and investment activities.
Conducive Business Environment:
Renowned for its business-friendly regulations, Canada consistently ranks high in the World Bank's "Doing Business" report, affirming its status as a favorable business environment.
Innovation Hub:
Canada serves as a haven for research institutions, universities, and centers of innovation, enabling businesses to collaborate with research facilities and access cutting-edge technologies.
Trade Network:
Beyond the USMCA, Canada maintains an expansive network of trade agreements spanning various countries and regions. Such agreements confer companies with preferential access to an array of global markets.
Economic Diversity:
Canada's versatile economy encompasses an array of sectors, encompassing technology, natural resources, manufacturing, finance, healthcare, and beyond. This diversity provides businesses the latitude to tap into multiple industries.
High Quality of Life:
With top-tier healthcare, education, and social services, Canada offers a superior quality of life. This allure proves magnetic to employees and entrepreneurs contemplating relocation.
Support for SMEs:
The Canadian government extends support and incentives tailored for small and medium-sized enterprises (SMEs), ranging from grants to tax credits and funding initiatives aimed at fueling entrepreneurship and innovation.
Robust Financial Services:
Canada's well-developed financial and banking sector furnishes businesses with a comprehensive array of financial products and services designed to buoy their expansion and operations.

It's important to acknowledge that while these advantages generally extend to company registration in Canada, specific perks may fluctuate contingent on factors like the province or territory of registration, industry niche, and enterprise size. Meticulous research and professional guidance are advised to glean a comprehensive understanding of the specific benefits and requisites pertinent to your business aspirations.

Non-Resident Company Registration Process in Canada

Canada's business registration process spans both federal and provincial/territorial levels, mirroring the nation's federal governance structure.

Federal Level (Across Canada):

  • Business Number (BN): The Canada Revenue Agency (CRA) issues a unique Business Number (BN) facilitating streamlined interactions with assorted government agencies.
  • Federal Incorporation: Corporations aspiring to operate in multiple provinces/territories or on a national scale can opt for federal incorporation under the Canada Business Corporations Act (CBCA). This yields the privilege of utilizing the same business name throughout the country.
  • Provincial/Territorial Level:
  • Business Name Registration: Businesses intending to trade under a specific moniker must formally register said name with the relevant provincial or territorial authority. This ensures compliance with local norms and guarantees name distinctiveness.
  • Provincial/Territorial Incorporation: In scenarios where federal incorporation isn't pursued, corporations can opt for provincial or territorial incorporation. Each jurisdiction possesses unique regulations governing business incorporation, suiting enterprises confined to a specific province/territory.

The particulars of federal and provincial/territorial company registration processes and requirements exhibit variability contingent on the jurisdiction. Further insights regarding the registration procedures at both levels are elaborated as follows:

Federal Registration:

  • Federal incorporation typically transpires through Corporations Canada, an arm of Innovation, Science and Economic Development Canada (ISED).
  • Submission of requisite forms, fee remittance, and furnishing details concerning company directors, shareholders, and registered office constitute prerequisites.
  • Compliance with CBCA dictates is obligatory for federal corporations, outlining the legal framework dictating their operations.

Provincial/Territorial Registration:

  • Business name registration usually transpires within the ambit of the pertinent provincial or territorial business registry office.
  • Provincial incorporation protocols and prerequisites diverge significantly. Each province or territory maintains distinct laws, forms, and fees associated with business incorporation. This avenue is typically chosen by businesses confined to a specific locale.

It is imperative to delve into the precise stipulations and regulations within the province or territory earmarked for your business activities. Engaging legal and business professionals is a judicious strategy to ensure precise adherence to protocols and fulfillment of registration and compliance obligations spanning federal and provincial/territorial dimensions.

Selection of Appropriate Corporate Structure While Registering a Company in Canada

The decision regarding the optimal corporate structure while embarking on company registration in Canada holds profound implications concerning legal framework, liability, taxation, and management. Herein, we present some prevalent corporate structures meriting contemplation:

Federal Corporation:

  1. Merits: Nationwide operations under a singular name, attraction of investors and shareholders from divergent provinces, elevated prestige due to federal stature.
  2. Drawbacks: Heightened expenses and administrative prerequisites vis-à-vis provincial registration, obligatory adherence to Canada Business Corporations Act (CBCA) stipulations.
  3. Provincial Corporation:
  4. Merits: Straightforward registration and administrative procedures, application of regional regulations and laws.
  5. Drawbacks: Limited scope for business restricted to the chosen province, constrained potential for soliciting investors and shareholders hailing from other realms.

Limited Liability Company (LLC):

LLCs confer limited liability protection to proprietors, amalgamating attributes of corporations and partnerships. They are extant at both federal and provincial echelons.


  • General Partnership: Collaborators (partners) are saddled with personal liability for company debts and obligations.
  • Limited Partnership: Encompasses general partners bearing unrestricted liability and limited partners burdened solely with liabilities extending to their investment.

Sole Proprietorship:

Simplicity epitomized, wherein business and proprietor are considered a single legal entity. Proprietor shoulders personal liability for business debts and obligations.


Grounded on the principle of communal ownership and cooperative member governance.

As a general framework, registering a company in Canada as a non-resident (either federally or provincially) follows these broad stages

Selecting Business Structure: Determine the suitable business structure, be it sole proprietorship, partnership, corporation, or limited liability partnership (LLP).

Choosing a Business Name: Opt for a distinct and fitting business name adhering to Canadian naming standards. An online business name search through the Canadian government's resources can validate name availability.

Appointing an Agent or Representative: For non-resident businesses, the appointment of a Canada-based agent or representative capable of accepting legal documentation is often obligatory.

Registering the Business: Dependent on the province or territory of operation, registration with the pertinent provincial or territorial authority is mandated. In specific provinces, separate business name registration might be requisite.

Obtaining a Business Number (BN): For entities compelled to collect and remit taxes, application for a Business Number (BN) from the Canada Revenue Agency (CRA) is necessary.

Tax Registration: Depending on your business's nature and activities, registration for specific taxes like the Goods and Services Tax (GST) or Harmonized Sales Tax (HST) might be compulsory.

Opening a Business Bank Account: Establishment of a Canadian business account for transactions becomes crucial. Distinct banks could stipulate distinct prerequisites for non-resident account holders.

Securing Essential Permits and Licenses: Conduct thorough research and procure any pertinent permits or licenses for your industry and locality.

Labor Considerations: Adhering to Canadian labor laws, encompassing obtaining a Canada Revenue Agency (CRA) payroll account and compliance with employment standards, is pivotal if hiring employees.

Tax Return Submission: Satisfactory submission of tax returns, inclusive of income tax returns and applicable tax forms, is requisite for non-resident businesses.

Legislative Compliance: Complying with pertinent Canadian laws and regulations spanning business, employment, and taxes is indispensable.

Continual Upkeep: Regularly updating business information with governmental entities and honoring any annual reporting obligations are integral.

As the specifics of required documentation might fluctuate based on the jurisdiction (federal or provincial/territorial) and the preferred business structure, these illustrative lists encompass:

For Individual Entrepreneur (Sole Proprietorship)

Personal Identification: Valid government-issued photo ID, such as a driver's license or passport.

Business Name Registration: If operating under a distinct business name, submission of the registration documents.

Business Number (BN) (if applicable): Supply the Business Number acquired from the Canada Revenue Agency (CRA), if applicable.

Business License (if applicable): Subject to business type and locale, a business license might be obligatory.

Social Insurance Number (SIN): Provision of your Social Insurance Number, often required for identification and tax purposes.

For Corporation

Certificate of Incorporation: The official document affirming the corporation's incorporation, issued by the pertinent government agency (federal or provincial).

Articles of Incorporation: Detailed document outlining fundamental corporation details— name, registered office, share structure, initial directors, etc.

Corporate Resolution: A resolution endorsed by the corporation's board of directors mandating account creation and specifying authorized signatories.

Personal Identification of Authorized Signatories: Valid government-issued photo identification for individuals empowered to sign on behalf of the corporation.

Business Number (BN): Provision of the Business Number conferred by the Canada Revenue Agency (CRA), if applicable.

Registered Office Address and Agent for Service: Information pertaining to registered office location and service agent particulars.

Shareholder and Director Details: Data regarding corporation shareholders and directors.

Bylaws: Document delineating internal operational protocols and procedures for the corporation.

For Partnership

Partnership Agreement: Legally binding pact among partners stipulating partnership dynamics, profit distribution, decision-making, and so forth.

Personal Identification of Partners: Valid government-issued photo ID for each partner.

Business Name Registration: Presentation of pertinent registration documentation if operating under a business name.

Business Number (BN): Furnishing the Business Number assigned by the Canada Revenue Agency (CRA), if applicable.

Registered Office Address and Agent for Service: Specification of registered office locale and service agent details.

Social Insurance Numbers (SINs) of Partners: Provision of Social Insurance Numbers for each partner.

I want to start a company in Canada. What important paperwork should I prepare?
  • Application Form
  • Articles of Incorporation or Bylaws
  • Articles of Incorporation for a federal corporation. If it's only in a specific province or territory, you need papers for that place.
  • Address where your company is officially located.
  • Information about the board of directors.
  • Name Registration Certificate.
  • Proving address in Canada.
  • Passport Copy
  • Money Information
What if I am not a Canada resident?

Sure, if you're not from Canada but still want to start a company there, you can do it! The law allows people from other countries to start a company in Canada. If you're interested in learning more about how this works and the different types of companies you can set up, you can talk to experts at YB Case.

How much time and money will I spend?
In total, the process of setting up a company in Canada usually takes around 1 week. You might be looking at a few hundred to a couple of thousand Canadian dollars for the whole process, including government fees and professional services.
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